Library Director Information
Note: Please contact a solicitor or your library’s attorney for any legal questions.
Also find info/training in WebJunction and PA Library Staff Academy
Click here for this resource list as a printable PDF.
Top sites for Information:
ACCESS PA Newsletter
Americans with Disabilities Act (ADA)
ADA National Network (resources): https://adata.org/publication/ADA-faq-booklet
see also ADA above
Library of Accessible Media for Pennsylvanians: https://mylamp.org/
Temple University’s Assistive Technology Lending Library: https://disabilities.temple.edu/prgams/assistive/atlend/
Board of Trustees
Blue Avocado: http://www.blueavocado.org/
BoardSource: https://boardsource.org (each district center has copies of their titles)
BoardSource’s Free Resources: https://boardsource.org/board-support/training-education/download-resources-tools/
Charity Navigator: Charity Navigator evaluates and rates nonprofit performance
Leadership by Design: https://compendium.ocl-pa.org/wp-content/uploads/2019/07/Leadership-by-Design3-1.pdf (4-page handout on Board governance duties and more!)
National Council of Nonprofits: https://www.councilofnonprofits.org/
Pennsylvania Association of Nonprofit Organizations (PANO): http://pano.org
Ten Basic Responsibilities of Nonprofit Boards (National Center for Nonprofit Boards)
United for Libraries: http://www.ala.org/united/
Child Abuse Clearance Information
Online Training: https://www.pa-fsa.org/Mandated-Reporters/Mandated-Reporters-Training/OnDemand-Online-Training (fee)
If Individual is Paying for Clearance: https://uenroll.identogo.com/
If organization is paying: https://www.identogo.com/uploads/general/PA_NCAC_Package_Fillable_Fields.pdf
Service Code for Library Employee: 1KG756 (employee 14 years of age and older who has contact with children).
Service Code for Volunteers: 1KG6ZJ (an individual applying for or holding an unpaid position as a volunteer with a child-care service, a school or a program, activity or service, as a person responsible for the child’s welfare or having director volunteer contact with children).
Child Internet Protection Act (CIPA)
WebJunction Summary: https://www.webjunction.org/documents/webjunction/Children_039_s_Internet_Protection_Act_0 45_Summary.html
Children and Youth
ALSC competencies (you can only access PDF if you are a member, but if you scroll down they are listed on the site below): http://www.ala.org/alsc/edcareeers/alsccorecomps
Cruise Into Kindergarten: please contact Corri Hines for updated sites (for librarians and parents and early childhood instructors)
Madison Library Bubbler: http://madisonbubbler.org/
SummerQuest new site coming soon; please contact Corri Hines.
YALSA Teen Services Competencies for Library Staff: http://www.ala.org/yalsa/guidelines/yacompetencies
Copyright-free titles in the POWER Library (over 300; use for online Story hour!) https://powerlibrary.org/librarians/statewide-catalog/documentation/childrens-books-read-aloudactivities/
Computers and Software
see Purchasing for:
TechSoup for Libraries, and others
U.S. Copyright Office: http://copyright.gov
Continuing Education (CE) Guidelines for Public Library Staff: https://www.statelibrary.pa.gov/Documents/For%20Libraries/Library%20Laws%20and%20Regulations/Governors%20Advisory%20Council/CE%20Guidelines%20for%20Public%20Library%20Staff.pdf (GAC is revising)
See also Professional Development
see also Statistics and Demographics
Rural Pennsylvania (Center for Rural Pennsylvania): http://www.rural.palegislature.us/
Pew Internet & American Life Project: www.pewinternet.org
Pew Research Center: www.pewresearch.org
Pennsylvania Demographic Profiles: https://www.powerlibrary.org/librarians/special-projectsoffice-of-commonwealth-libraries/pennsylvania-demographic-profiles/#.XT4tMDaoscg
ALA Disaster Response: A Selected Annotated Bibliography (lists resources and training: http://www.ala.org/Template.cfm?Section=libraryfactsheet&Template=/ContentManagement/ContentDisplay.cfm&ContentID=25420
Diversity Equity and Inclusion (ALA): http://www.ala.org/aboutala/offices/diversity/edi
Toolkit: Pa Dept of Education Toolkit
Surveying: Who’s Coming: Respectful Audience Surveying Toolkit
ICMA Resources: https://icma.org/race-equity-and-social-justice
Universal Service Administrative Company: https://www.usac.org/e-rate/
Notify us of upcoming events: https://www.surveymonkey.com/r/PALibraryEvent
Submit something for the Compendium: firstname.lastname@example.org
Facilities see also Grants
ALA LibGuides on Equipment and Facilities: https://libguides.ala.org/equip-facilities-mgt/home
Core Library Facilities & Interiors Interest Group: https://connect.ala.org/core/communities/community-home?CommunityKey=db2d336d-8441-479d-8600-58aadd67349d
PLA (Public Library Association):https://www.ala.org/pla/resources/tools/directors-managers-administrators/facilities
Keystone Grants for Public Libraries: http://www.statelibrary.pa.gov/libraries/subsidies-and-grants/pages/keystone-recreation-park-and-conservation-funds.aspx
Whole Building Design Guide
Candid (formerly GuideStar): https://candid.org/ provides information about nonprofits, including copies of their 990’s, online foundation directory and data
PA Public Library Accounting Manual. Revised August 2018: https://www.statelibrary.pa.gov/Documents/For%20Libraries/Other%20Resources/Accounting%20Manual/Accounting%20Manual.pdf (see related webinar Financial Best Practices in the PA Library Staff Academy)
Wallace Foundation’s Resources for Financial Management: http://www.wallacefoundation.org/knowledge-center/Resources-for-Financial-%20Management/pages/default.aspx
from Pennsylvania State Police website: https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.psp.pa.gov%2Ffirearms-information%2FPages%2FCarrying-Firearms-in-Pennsylvania.aspx
Furniture and Equipment, etc.
See Purchasing for
Surplus Federal Real Property for Educational Purposes
Center for the Future of Libraries: http://www.ala.org/tools/future
see also Keystone and LSTA
National Endowment for the Humanities: NEH Infrastructure and Capacity Building Challenge Grants
PA Department of Community and Economic Development lists
grants and programs
Some that libraries may be eligible for : Educational Improvement Tax Credit Program (EITC)
Community Development Block Grant (through your municipality if eligible)
USDA Rural Development: https://www.rd.usda.gov/
Human Resources and Personnel
Ask Rita in HR (Blue Avocado): http://blueavocado.org/category/topic/ask-rita-hr
Job Interview Questions You Can’t Ask (SBA): https://www.sba.gov/blog/best-hiring-practices-what-you-can-cant-ask-job-applicant?utm_medium=email&utm_source=govdelivery
Team Building Wiki (Teampedia): http://teampedia.net/wiki/index.php?title=Main_Page
See also Dr. Kramer’s Nonprofit Issues: https://www.nonprofitissues.com/
Laws (not exhaustive list)
|Child Internet Protection Act (CIPA): https://www.fcc.gov/consumers/guides/childrens-internet-protection-act|
IRS Code as it relates to 501c3 organizations: IRS Publication 4221-PC—Compliance Guide for 501c3 Public Charities)
Other related IRS publications: https://www.irs.gov/charities-non-profits/publications-for-exempt-organizations
Exclusion from Registering with Bureau of Corporations and Charitable Organizations: https://www.dos.pa.gov/BusinessCharities/Charities/RegistrationForms/Pages/Exclusions-and-Exemptions-Chart.aspx
Library Theft: 18 Pa. C.S.A. §3929.1-3929.2
Obscene and other sexual materials and performances: 18 Pa. C.S.A. §5903
Public Library Code: 24 C.S. §§9301 to 9376
9311. State Library and State Librarian.
9312. Advisory council.
Statewide library resource centers.
9314. District library centers.
9315. Development of local libraries.
9316. Acquisition of real property for library purposes.
9317. County libraries and library taxes.
9318. Local library governance.
9319. Certification of library personnel.
9320. Collaborative ventures.
9321. Qualification in general.
9332. Waiver of standards.
9333. State system of aid to libraries.
9334. Quality libraries aid.
9335. Incentive for excellence aid.
9336. Equal distribution grants.
9337. County coordination aid.
9338. District library center aid.
9339. Statewide library resource center aid.
9340. Equalization aid.
9341. Transfer of funds among allocations.
9342. Special rules for specific fiscal years.
9343. Basic aid to local libraries.
9344. Incentive aid to local libraries.
9351. Financial support for libraries authorized.
9352. Popular subscription.
9353. Gifts and donations.9371. Free use of libraries.
9372. Tax exempt status.
9373. Commonwealth publications.
9374. Selection of materials.
9375. Privacy of circulation records.
9376. Damage to library materials.
Retention of library property after notice to return: 18 Pa. C.S.A. §6708
Dr. Kramer’s Nonprofit Issues: https://www.nonprofitissues.com/
Library of Congress
Ask A Librarian: https://www.loc.gov/rr/askalib/ask-contactus.html
Chronicling America (historic newspapers): http://chroniclingAmerica.loc.gov
Congress.gov Training: http://www.loc.gov/law/opportunities/seminar-orient.php
Digital Collections: https://www.loc.gov/collections
Discover LOC Online Resources: https://www.loc.gov/discover/
Online Catalog: https://catalog.loc.gov
Z39.50 Gateway: http://www.loc.gov/z3950/gateway.html#lc
ALA Office for Research Statistics: http://www.ala.org/tools/research
Library Research Service: https://www.lrs.org/
Institute of Museum and Library Statistics (Public Library Survey): https://www.imls.gov/research-evaluation/data-collection/public-libraries-survey
Electronic Code of Federal Regulations (e-CFR): https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl
IMLS Subscriptions: https://www.imls.gov/news-events/e-mail-subscriptions (a way to be notified of federal grants offered by IMLS)
Pennsylvania eGrants: www.egrants.pa.gov
Pennsylvania’s LSTA webpage: www.statelibrary.pa.gov/LSTA
Uniform Guidance: https://www2.ed.gov/policy/fund/guid/uniform-guidance/index.html
International City/County Management Association (ICMA): https://icma.org/
Office of Commonwealth Libraries
Area Agency on Aging: http://www.aging.pa.gov/local-resources/Pages/AAA.aspx
Benefits and Rights for Older Pennsylvanians booklet: http://www.aging.pa.gov/publications/benefits-and-rights/Pages/default.aspx
Veterans Affairs: http://www.dmva.pa.gov/veteransaffairs/Pages/default.aspx
Workforce Development: http://www.statelibrary.pa.gov/Libraries/Library-Programs-and-Services/Pages/Workforce-Development.aspx
Library of Accessible Media for Pennsylvanians (LAMP): https://mylamp.org/
Temple University’s Assistive Technology TechOwl: https://disabilities.temple.edu/programs-services/assistive-technology
Homelessness: Librarian’s Guide to Homelessness (weekly tips): http://www.homelesslibrary.com/ala-book.html
Privacy and Confidentiality
PA Library Staff Academy: https://powerlibrary.org/librarians/#.YSqgM45KiUk (click icon on right)
WebJunction Competency Index for the Library Field: http://www.webjunction.org/documents/webjunction/Competency_Index_for_the_Library_Field.html
WebJunction Training: https://www.webjunction.org/find-training.html
(American Library Association, May 19, 2017): http://www.ala.org/tools/ethics
Pre-bid sources libraries may use: COSTARS Commonwealth of Pennsylvania’s cooperative purchasing program: https://www.dgs.pa.gov/Local%20Government%20and%20Schools/COSTARS/Pages/default.aspx
PEPPM Technology items: https://www.peppm.org/pa/
KPN Keystone Purchasing Network: http://thekpn.org/
See also TechSoup for Libraries
General RA Account: RA-Libdev@pa.gov
State Aid: RA-StateAid@pa.gov
OCL cannot provide legal advice. Guidance on Sales Tax, as of 2019, may be found at: 61 PA Code subpart B Article II (Sales And Use Tax), Chapters 32.1 etc.; however, it is best to speak with the library’s solicitor for your particular situation. An online brochure entitled
Retailer’s Information State: and Local Sales, Use and Hotel Occupancy Tax. Also check the PA Library Staff Academy and don’t forget to reach out to your District Consultant.
Summer Food Program
Survey Creation: Who’s Coming: Respectful Audience Surveying Toolkit
Survey Monkey: https://www.surveymonkey.com/
TechSoup for Libraries
Donation Program and Other Resources: http://www.techsoupforlibraries.org/
State Web Site: https://www.dmva.pa.gov/veteransaffairs/Pages/default.aspx
State Library Web Site: https://www.statelibrary.pa.gov/Libraries/Library-Programs-and-Services/Pages/Workforce-Development.aspx
POWER Library Workforce Resources:
https://www.powerlibrary.org then Click on “Find PA Job Resources” Block
Work Habits/Planning/Decision Making
Eisenhower Matrix: https://www.eisenhower.me/eisenhower-matrix/
Stress and Time Management: https://managementhelp.org/personalproductivity/time-stress-management.html
Join PA Public Library Email List
Join the official email list for Pennsylvania Public Libraries. Sign up and stay in the know.
Once you are signed up, you can read the archives of past months and years to see what great information has been shared. You can also search the archives if you are looking for particular information – such as job descriptions or position openings. You don’t have to join to search or view the archives.
- American Library Association
Friends of Libraries U.S.A. and the Association for Library Trustees and Advocates (ALTA) joined forces to become an expanded division of ALA known as ALTAFF, the Association of Library Trustees, Advocates, Friends and Foundations. Through this partnership, ALTAFF unites libraries’ voices to speak out on behalf of library services and free public access to information.
- PaLA – Pennsylvania Library Association
- PANO – Pennsylvania Association of Nonprofit Organizations
- Public Library Association
Overdrive / eBranch2Go Statistics
Monthly and yearly total statistics includes: Total combined circulation, separate audio and eBook titles circulation, new patrons and unique patrons all listed by individual library.
Monthly Website Sessions
Power Library Statistics
Counting Opinions Website
State Aid Calendar
Audit: Please submit an audit or financial review by October 1. Failure to comply will result in either a delayed payment or loss of State Aid. Please contact June Houghtaling about audit questions.
Pennsylvania Public Library Accounting Manual
Prepared by: McKonly & Asbury, LLP
Certified Public Accountants Camp Hill, PA